Velto — AI-Powered Expense Management
Designed an expense management workflow for European SMEs, connecting employee submissions, manager approvals, finance reviews, and payment tracking in one interface.
One expense.
Shared responsibility.
Employees provide the context. Managers assess the business purpose. Finance checks the documents and arranges reimbursement.
- 01
Submit
Capture receipt details
- 02
Approve
Check business purpose
- 03
Review
Verify invoices and VAT
- 04
Pay
Schedule and track payments
01 / Employee Submission
Automated receipt capture.
Upload a receipt and let Velto handle the first pass. AI extracts the merchant, amount and date, and suggests an expense category. Employees add the business purpose and any supporting details, then review and confirm before submitting.
02 / Manager Approval
Smart approvals. Full control.
Velto’s AI checks expenses against company policies, flags issues and explains the reasons behind each assessment.
Managers can approve expenses in bulk, review them individually or return specific items for clarification—with the context to make informed decisions. Less repetitive checking. Every decision stays in your hands.
03 / Finance Review
Spot the issue. See the evidence.
Velto’s AI detects invoice and VAT issues, organising exceptions into missing information and items that need verification.
Open a flagged expense to see the explanation alongside the invoice, understand its financial impact, and decide whether to accept it as is or request a correction.
04 / Payment & Tracking
Keep every payment on track.
Bring confirmed expenses into payment runs in bulk and export them for payroll processing.
Velto keeps ready-to-pay, scheduled and paid expenses clearly separated, so finance teams can see what’s outstanding, when payments are due and what has already been reimbursed—all in one place.
Ready to pay
Verified and eligible
Scheduled
Assigned to a payment run
Paid
Payment completed
Back to the employee
Design Focus
- Clear responsibilities across roles. Employees provide context, managers assess business purpose, and finance verifies the documents before arranging payment.
- Explainable AI, with human control. Assessments sit alongside supporting evidence, helping people understand issues and make the final decision.
- Visibility through to payment. Approval, financial verification and payment remain distinct, with employees able to track their expenses through to completion.
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